Manage Your Life with Outlook For Dummies.rar ：[upload=rar]down10_0226.asp?ID=123738[/upload]
简要目录 Contents at a Glance Introduction ................................................................ 1 Par t I: Preparing for Personal Productivity .................... 7 Chapter 1: Planning for Better Balance between Your Work and Personal Life ........9 Chapter 2: Exploring Accepted Beliefs on Personal Productivity .............................23 Chapter 3: Surveying Some Popular Outlook Productivity Systems .........................37 Chapter 4: Defining Personal Productivity on Your Own Terms ...............................57 Par t II: Making Outlook Your Key to Personal Productivity ............................................. 73 Chapter 5: Mastering Information Management with Outlook ..................................75 Chapter 6: Giving Outlook a Productivity Makeover ................................................103 Par t III: Taking Control of Your E-Mail Inbox ............. 135 Chapter 7: Doing Your Initial E-Mail Inbox Housecleaning .......................................137 Chapter 8: Doing Your Ongoing E-Mail Inbox Housekeeping ...................................159 Par t IV: Developing Your Outlook Productivity Practices .............................................. 183 Chapter 9: Creating and Sending E-Mail Messages Like a Pro .................................185 Chapter 10: Using Calendar to Keep Yourself on Schedule......................................197 Chapter 11: Using Contacts to Stay in Touch .............................................................231 Chapter 12: Using Tasks to Successfully Stay on Top of Your Obligations ...........245 Chapter 13: Using Notes to Capture Your Ideas ........................................................261 Chapter 14: Using the Journal to Keep an Eye on Your Activities...........................273 Chapter 15: Outlook on the Go.....................................................................................281 Par t V: The Par t of Tens ........................................... 289 Chapter 16: Top Ten Personal Productivity Strategies ............................................291 Chapter 17: Top Ten Outlook Productivity Techniques ..........................................297 Appendix A: Personal Productivity Resources ............. 303 Appendix B: Personal Productivity Self-Assessment .... 307 Index ...................................................................... 315
详细目录 Table of Contents Introduction ................................................................. 1 About This Book ..............................................................................................1 How to Use This Book .....................................................................................2 Foolish Assumptions .......................................................................................2 How This Book Is Organized ..........................................................................3 Part I: Preparing for Personal Productivity ........................................3 Part II: Making Outlook Your Key to Personal Productivity .............3 Part III: Taking Control of Your E-Mail Inbox ......................................3 Part IV: Developing Your Outlook Productivity Practices................4 Part V: The Part of Tens ........................................................................4 Appendixes .............................................................................................4 Conventions Used in This Book .....................................................................4 Special Icons .....................................................................................................5 Where to Go from Here ...................................................................................6 Par t I: Preparing for Personal Productivity ..................... 7 Chapter 1: Planning for Better Balance between Your Work and Personal Life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 “If I Only Had a Life . . .” ................................................................................10 Checking out some typical warning signs of work/life imbalance .....................................................................10 Making work/life balance your number one priority ......................12 Imagining what work/life balance would look like in your life .......12 Exploring Common Excuses for Remaining Unproductive ......................13 I’m just not an organized person .......................................................14 I’m just not good with technology .....................................................15 Not enough time to get it all done .....................................................17 I experience too many interruptions to be productive...................18 I just don’t do all that well with self-help systems ..........................18 Outlook and Personal Productivity .............................................................19 Chapter 2: Exploring Accepted Beliefs on Personal Productivity . . .23 When Organization Is King ...........................................................................24 Examining the relationship of clutter to productivity ....................26 Discovering why messy doesn’t necessarily mean unproductive ..........................................................................27 When Time Management Is Key ..................................................................27 Identifying your time traps .................................................................28 Mastering moment-by-moment management ..................................29
Multitasking in the Mix of Personal Productivity ......................................30 Harnessing the Power of Goals and Objectives .........................................31 Exploring the importance of setting goals in achieving peak productivity .......................................................32 Exploring the importance of establishing achievable objectives ......................................................................32 All you need is a good review.............................................................33 Flowing Like Clouds and Water ...................................................................34 Doing tasks wholeheartedly ...............................................................34 Appreciating the true goal of personal productivity ......................35 Chapter 3: Surveying Some Popular Outlook Productivity Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37 Getting Cozy with FranklinCovey’s Planning System ................................38 Understanding Covey’s seven habits of highly effective people .....38 Examining the importance of planning in Covey’s time management system .................................................39 Understanding Covey’s Time Management Matrix .........................39 Checking out FranklinCovey PlanPlus software ..............................40 Having Fun with David Allen’s Getting Things Done Productivity System ........................................................................46 Looking at the five stages of the Getting Things Done productivity system ...............................................................46 Doing away with your to-do lists! ......................................................47 Checking out the Getting Things Done Outlook Add-In ..................48 Seeking Out Sally McGhee’s Productivity Solutions .................................49 Understanding the stages of the McGhee Productivity Solutions (MPS) ..........................................50 Getting to know the Integrated Management System (IMS) ...........50 Checking out the MPS Take Back Your Life! 4Outlook add-in ........51 Getting in Line with Linenberger’s Total Workday Control System .......52 Looking at the eight best practices of task and e-mail management ..........................................................53 Checking out the Information Management System Outlook add-in ....................................................................53 Chapter 4: Defining Personal Productivity on Your Own Terms . . . . .57 Making the Most of Every Moment .............................................................58 Establishing your daily priorities ......................................................59 Appling some good old-fashioned 3D decision making ..................61 Anticipating interruptions ..................................................................61 Getting it all down in writing ..............................................................62 Too much information!........................................................................63 Keeping yourself ready for change ....................................................64 Finding Your Own Formula for Productivity Success ...............................64 Knowing yourself .................................................................................65 Considering productivity part of your self-fulfillment ....................66 Mastering your productivity tools.....................................................66 Getting yourself organized .................................................................67 Prioritizing your tasks .........................................................................67 Always having a plan ...........................................................................68 Focusing on what you can do .............................................................68 Staying open to change .......................................................................69 Avoiding information overload ..........................................................69 Developing your interdependence ....................................................70 Par t II: Making Outlook Your Key to Personal Productivity .............................................. 73 Chapter 5: Mastering Information Management with Outlook . . . . . .75 Making Outlook Your Personal Information Manager ..............................76 Getting Really Comfy with the Outlook Window .......................................78 Outlook’s medley of menus ................................................................78 Outlook’s trio of toolbars ...................................................................80 Outlook’s plethora of panes ...............................................................85 Using Outlook’s Medley of Modules ............................................................88 Dispatching any illusions about the functions of the Mail module ...........................................................................88 Scheduling some time for the Calendar module ..............................89 Getting in touch with the Contacts module .....................................90 Understanding the responsibilities of the Tasks module ...............91 Remarking on the utility of the Notes module .................................92 Recording the uses of the Journal module .......................................93 Making short work of the Folder List and Shortcuts in the Navigation Pane ................................................................................93 The Outlook Shortcut Keys You Need to Know and Use .........................98 Switching modules and views ............................................................99 Creating new Outlook items ...............................................................99 Taking the shortcut keys out for a spin ..........................................100 Chapter 6: Giving Outlook a Productivity Makeover . . . . . . . . . . . . . .103 Changing the Outlook Startup Module .....................................................104 Changing the Outlook startup folder...............................................104 Automatically launching Outlook each time you start your computer ...............................................................106 Customizing the Outlook Toolbars ...........................................................107 Modifying the contents of a built-in toolbar ...................................107 Rearranging buttons on a built-in toolbar ......................................109 Creating your own toolbars ..............................................................110 Checking out a recommended toolbar configuration ...................111
Adopting a New Point of View ....................................................................115 Customizing the current view ..........................................................117 Defining a whole new view................................................................118 Have It Your Way in Outlook Today ..........................................................121 Making Outlook Today your home base .........................................122 Customizing the appearance of Outlook Today ............................122 Setting Up Categories That Are Just Your Type ......................................124 Using category lists in Outlook 2003 ...............................................125 Using category lists in Outlook 2007 ...............................................126 Tailoring the Look of Assorted Outlook Modules with the Organize Pane ...........................................................................128 Customizing the Module Buttons in the Navigation Pane ......................130 Adding Outlook Gadgets for Windows Vista ............................................132 Par t III: Taking Control of Your E-Mail Inbox .............. 135 Chapter 7: Doing Your Initial E-Mail Inbox Housecleaning . . . . . . . .137 Getting Ready to Do Your Inbox Housecleaning .....................................138 Using the Mailbox Cleanup Feature ..........................................................138 Rounding Up and Deleting Unneeded Messages .....................................140 Archiving Messages in Your Inbox ............................................................142 Organizing the Messages You Need to Keep ...........................................145 Creating Inbox subfolders for wanted e-mail .................................146 Rounding up and moving e-mail messages into their respective Inbox subfolders .............................................................................149 Living with an Empty Inbox ........................................................................156 Chapter 8: Doing Your Ongoing E-Mail Inbox Housekeeping . . . . . .159 Keeping Your Inbox Spick-and-Span .........................................................160 Looking at various strategies for effectively dealing with new e-mail .................................................................160 Prioritizing and dealing with messages that require a response .........................................................................167 Creating message rules to automatically organize some of your e-mail ........................................................................169 Setting your e-mail options ...............................................................174 Using AutoArchive to automatically clear out older messages ........................................................................177 Backing Up Your Outlook Data Files .........................................................178 Copying your .pst data files to a new drive or disk .......................179 Restoring your backup .pst data files .............................................181 Par t IV: Developing Your Outlook Productivity Practices ............................................... 183 Chapter 9: Creating and Sending E-Mail Messages Like a Pro. . . . .185 Composing Effective E-Mail Messages ......................................................186 Punching up the Subject line ............................................................186 Making good use of e-mail abbreviations .......................................187 Composing concise and to-the-point messages .............................188 To Cc: or not to Cc: — that is the question ....................................188 All about attachments .......................................................................189 Creating Your Own E-Mail Signature .........................................................190 Tracking Your Important E-Mail Messages ..............................................193 Requesting a delivery and read receipt for a single message ......194 Modifying tracking options ...............................................................195 Chapter 10: Using Calendar to Keep Yourself on Schedule . . . . . . . .197 Keeping Up with the Calendar Module .....................................................197 Subscribing to and downloading Internet calendars ....................200 Navigating your Outlook calendars with the greatest of ease .....206 Customizing the Calendar options ..................................................211 Adopting a New Calendar View .................................................................213 All About Scheduling Appointmentsand Events ......................................213 Scheduling one-time appointments and events .............................214 Scheduling recurring appointments and events ............................218 Setting up a meeting and sending out meeting requests ..............219 Sharing Your Outlook 2007 Calendars ......................................................224 E-mailing your calendar ....................................................................224 Publishing your calendar to Microsoft Office Online ....................226 Chapter 11: Using Contacts to Stay in Touch . . . . . . . . . . . . . . . . . . . .231 Adding New Contacts Like a Pro ...............................................................231 Organizing Your Contacts ..........................................................................234 Eliminating duplicates in the contact records ...............................235 Customizing the Contacts module’s views .....................................236 Adding contacts to a distribution list .............................................239 Putting Your Contacts to Good Use ..........................................................241 Exporting Contacts to Other Programs ....................................................243 Chapter 12: Using Tasks to Successfully Stay on Top of Your Obligations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245 What Makes a Task So Special? .................................................................246 Task Management with the Outlook 2003 TaskPad ................................247 Adding a new task in the TaskPad ...................................................248 ｓｅｌｅｃｔing a different TaskPad view ..................................................249 Task Management with the Outlook 2007 To-Do Bar ..............................250 Getting Productive with the Outlook Tasks Module ...............................251Removing completed tasks from your task list..............................252 Adding a new task from any module ...............................................253 Specifying recurring tasks ................................................................257 Assigning tasks to others ..................................................................258 Chapter 13: Using Notes to Capture Your Ideas . . . . . . . . . . . . . . . . . .261 Making Outlook Notes a Routine Part of Your Productivity Practices .............................................................................262 Creating and Organizing Notes ..................................................................262 Customizing and printing your notes ..............................................264 Using notes to create other Outlook items ....................................265 Creating notes from other Outlook items .......................................266 Searching Outlook notes ...................................................................268 Sharing your Outlook notes ..............................................................269 Successfully Using OneNote 2007 with Outlook ......................................269 ｉｎｓｅｒｔing Outlook meeting details into OneNote ...........................269 Creating Outlook tasks, appointments, and contacts from OneNote ..........................................................271 Chapter 14: Using the Journal to Keep an Eye on Your Activities . . . .273 Understanding How the Journal Can Help You Be More Productive .................................................................................274 Making the Most of the Journal Module ...................................................274 Using automatic journaling...............................................................275 Changing the Journal view ................................................................277 Manually creating Journal entries ...................................................277 Chapter 15: Outlook on the Go . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .281 Getting Outlook Data onto Your Mobile Devices ....................................281 Sending Text Messages from Outlook to a Mobile Phone ......................283 Using Outlook with Instant Messaging .....................................................285 Par t V: The Par t of Tens ............................................ 289 Chapter 16: Top Ten Personal Productivity Strategies . . . . . . . . . . . .291 Know Yourself When It Comes to Productivity .......................................291 View Personal Productivity as Part of Self-Fulfillment ...........................292 Master Your Productivity Tools ................................................................292 Get Yourself Organized ...............................................................................293 Prioritize Your Tasks ..................................................................................293 Plan for the Future .......................................................................................293 Focus on What You Can Do ........................................................................294 Stay Open to Change ...................................................................................294 Deal Tactically with Information Overload ..............................................294 Develop a Healthy Sense of Interdependence .........................................295 Chapter 17: Top Ten Outlook Productivity Techniques. . . . . . . . . . . .297 Utilize Every Single Bit of Outlook .............................................................297 Organize Your Inbox ...................................................................................298 Keep That Inbox Near Empty .....................................................................298 Send Really Effective E-Mail Messages ......................................................299 Make Outlook Today or the Calendar the Center of Your Productivity World........................................................299 Share Your Calendar As Needed ...............................................................299 Do Terrific Task Management ....................................................................300 Take Note of Every Idea ..............................................................................300 Use Automatic Journaling to Evaluate Your Productivity .....................300 Take Outlook with You Wherever You Go ...............................................301 Appendix A: Personal Productivity Resources Print Resources ............................................................................................303 Online Resources .........................................................................................305 Appendix B: Personal Productivity Self-Assessment Envisioning Work/Life Balance ..................................................................308 Beliefs about Personal Productivity ..........................................................309 Short-Term Productivity Goals ..................................................................310 Long-Term Productivity Goals ...................................................................311 Personal Productivity Strengths ................................................................312 Personal Productivity Improvements .......................................................313 Time Traps ...................................................................................................314 Index ....................................................................... 315
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