[原创]高薪急招总监助理 8K
工作地点在北京，月收入8k左右，有意者请速与我联系，把简历发到wsc2008@gmail.com,谢谢！Job description Assistant to Managing Director
Key targets
1. Help manager to make the best use of his time
a. Organize and maintain diary and appointments Review all incoming mail for schedule requests; answer and put into diary for agreed parties (sector, AP, direct reports). Brief manager about all additions / requests in morning meeting. Decide on requests together with manager and answer.
b. ｕｐｄａｔｅ and chase delegated tasks (e.g., from MOMs) to ensure progress to deadline
c. Personal to do: keep all to-do items up to date and review regularly with manager. Re-schedule if not done yet and remind manager what needs to get done on a particular day / in a particular week.
d. Meeting preparation: prepare agenda and arrangements (including external meetings); prepare materials according agenda in meeting folder for daily meetings (if more than one meeting a day separate appropriately). Review with manager during morning meeting.
e. Information gathering: Carry out paper, book or internet research on selected subjects
f. Business support: support business activities or take on business related projects as directed
g. Communication: field calls and requests for appointments and filter as appropriate (callbacks in case of unknown callers …)
2. Keep information up to date and accessible
a. Filing system: file all paper material and all e-mail for easy access and retrieval
b. Contact management: manage all contacts and keep them up to date. Review new additions (business cards) with manager for special information to be included.
c. Deal with incoming e-mail, fax and post Incoming paper mail (letters, fax): stamp for incoming date (on envelope for confidential matters) and file a paper copy (with date stamp) of all public information before handing over to manager; E-Mail handling: print only action items / items requiring answers during managers absence. Draft answers to items you understand and send after manager’s release
3. Communication
a. Mail:compose correspondence/reports for own or manager’s signature
b. Phone: handle inquiries as much as possible; arrange “callbacks” and provide backup material for callbacks;
c. Presentations: prepare presentations based on manager’s guidance and instructions
d. Employee communication: support arrangement / evaluation of employee meetings, training etc
4. Travel
a. Arrange travel
b. Prepare itinerary and materials
c. Complete expense reports
5. Administrative support to management team / office
a. Arrange travel
b. Support general administrative needs (including arrangements for expats)
c. Office administration and office planning
Qualifications:
• Bachelor Degree
• At least 3 years related experience
• Fluent English
• Excellent writing skills
• Strong presentation skills
• Experience with Microsoft Office, Lotus Notes would be an advantage
• High ability to communicate effectively at all levels both within the business and outside
• Detailed, organised, ability to multi-task
• Ability to work with minimal supervision
• Self motivated and able to work both individually and within a team
• Strong listener, and attentive to detailed requirements
• Communicative in all aspects of the job, and highly consultative
• Creative, and willing to challenge the status quo in a thoughtful manner
• Full time. Base in BEIJING
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