Outlook 2007 For Dummies.pdf

阿懒发表于 2009-3-27 20:50:06

Outlook 2007 For Dummies.part1.rar ：down10_0226.asp?ID=123310 Outlook 2007 For Dummies.part2.rar ：down10_0226.asp?ID=123311 简要目录: Contents at a Glance Introduction .................................................................1 Part I: Getting the Competitive Edge with Outlook ..........9 Chapter 1: Fundamental Features: How Did You Ever Do without Outlook? ...........11 Chapter 2: Inside Outlook: Mixing, Matching, and Managing Information................21 Chapter 3: On the Fast Track: Drag ’til You ｄｒｏｐ.........................................................37 Part II: Taming the E-Mail Beast .................................45 Chapter 4: The Essential Secrets of E-Mail....................................................................47 Chapter 5: E-Mail Tools You Can’t Do Without .............................................................67 Chapter 6: Conquering Your Mountain of Messages....................................................83 Part III: Managing Contacts, Dates, Tasks, and More...109 Chapter 7: Your Little Black Book: Creating Contact Lists........................................111 Chapter 8: The Calendar: How to Unleash Its Power.................................................139 Chapter 9: Task Mastery: Discovering All the Bells and Whistles ...........................161 Chapter 10: For the Record: Outlook Notes and Journal Entries.............................187 Part IV: Beyond the Basics: Tips and Tricks You Won’t Want to Miss ............................................217 Chapter 11: Feeding on Blogs, Podcasts, and News with Outlook RSS ...................219 Chapter 12: What You Need to Know to Use Outlook at Home ................................229 Chapter 13: Supercharging Your Sales with Business Contact Manager.................237 Part V: Outlook at the Office .....................................251 Chapter 14: Big-Time Collaboration with Outlook .....................................................253 Chapter 15: Keeping Secrets Safe with Outlook Security .........................................279 Chapter 16: See It Your Way: Organizing and Customizing Outlook ........................287 Chapter 17: Work from Anywhere with Outlook Web Access...................................309 Part VI: The Part of Tens ...........................................333 Chapter 18: Top Ten Accessories for Outlook............................................................335 Chapter 19: Ten (Or So) Things You Can’t Do with Outlook ....................................339 Chapter 20: Ten Things You Can Do After You’re Comfy...........................................343 Chapter 21: Ten Shortcuts Worth Taking ....................................................................349 Index .......................................................................349

阿懒发表于 2009-3-27 20:52:49

Part IV: Beyond the Basics: Tips and Tricks You Won’t Want to Miss.............................................217 Chapter 11: Feeding on Blogs, Podcasts, and News with Outlook RSS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .219 Feeding Your Need for RSS..........................................................................219 Setting Up an RSS Feed via Internet Explorer...........................................222 Setting Up an RSS Feed via Outlook...........................................................224 Reading Feeds...............................................................................................227 Chapter 12: What You Need to Know to Use Outlook at Home . . . . .229 Investigating an ISP......................................................................................229 Picking a Provider ........................................................................................231 Setting Up Internet E-Mail Accounts..........................................................231 Dealing with Multiple Mail Accounts.........................................................234 Chapter 13: Supercharging Your Sales with Business Contact Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237 Understanding the Outlook Business Contact Manager.........................237 Adding a Contact to Business Contact Manager......................................240 Adding an Account to Business Contact Manager...................................243 Adding a New Opportunity .........................................................................245 Viewing and Using Reports .........................................................................248 Part V: Outlook at the Office ......................................251 Chapter 14: Big-Time Collaboration with Outlook . . . . . . . . . . . . . . . .253 Collaborating with Outlook’s Help.............................................................253 Organizing a meeting .........................................................................254 Responding to a meeting request.....................................................256 Checking responses to your meeting request ................................257 Taking a vote .......................................................................................258 Tallying votes ......................................................................................260 Collaborating with Outlook and Exchange ...............................................261 Giving delegate permissions.............................................................261 Opening someone else’s folder.........................................................264 Viewing Two Calendars Side by Side .........................................................265 Setting access permissions ...............................................................266 Viewing two accounts........................................................................268 Assigning tasks ...................................................................................270 Sending a status report......................................................................271 About Address Books ..................................................................................272 Going Public with Public Folders ...............................................................273 Viewing a public folder ......................................................................274 Adding new items...............................................................................274 Replying to items in an existing public discussion folder ............275 Moving items to a public folder........................................................276 For the public record.........................................................................276 Using SharePoint Team Services................................................................277 Joining a SharePoint team.................................................................277 Linking Outlook to SharePoint data .................................................278 Viewing SharePoint data from Outlook ...........................................278 Updating SharePoint data from Outlook .........................................278 Chapter 15: Keeping Secrets Safe with Outlook Security . . . . . . . .279 Getting a Digital ID .......................................................................................280 Sending Digitally Signed Messages ............................................................281 Receiving Digitally Signed Messages .........................................................283 Encrypting Messages...................................................................................285 Other Security Programs for Outlook........................................................286 Chapter 16: See It Your Way: Organizing and Customizing Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .287 Organizing Outlook ......................................................................................287 Enjoying the Views.......................................................................................288 Table/List view....................................................................................289 Icons view............................................................................................290 Timeline view......................................................................................291 Card views ...........................................................................................292 Day/Week/Month view.......................................................................292 Playing with Columns in Table or List View .............................................293 Adding a column.................................................................................294 Moving a column ................................................................................294 Formatting a column..........................................................................296 Widening or shrinking a column ......................................................297 Removing a column............................................................................298 Sorting ...........................................................................................................299 From Table view .................................................................................299 From the Sort dialog box...................................................................299 Grouping........................................................................................................300 Grouping views with a few mouse clicks.........................................300 Grouping views with drag-and-ｄｒｏｐ.................................................300 Using the Group By dialog box .........................................................302 Viewing grouped items ......................................................................304 Viewing headings only .......................................................................304 Saving Custom Views...................................................................................305 Using Categories...........................................................................................305 Assigning a category..........................................................................305 Renaming a category .........................................................................306 Changing a category color ................................................................306 Assigning a category shortcut key...................................................307 Customizing Outlook Menus and Toolbars...............................................308 Chapter 17: Work from Anywhere with Outlook Web Access . . . . .309 Getting Started with Outlook Web Access................................................310 Logging on and off ..............................................................................311 The Outlook screen............................................................................311 Exchanging E-Mail ........................................................................................312 Reading messages ..............................................................................312 Sending a message .............................................................................313 Flagging messages..............................................................................314 Setting individual message options .................................................315 Using Your Calendar ....................................................................................316 Entering an appointment...................................................................316 Changing an appointment .................................................................318 Viewing the Calendar .........................................................................318 Managing Contacts.......................................................................................319 Viewing your contacts .......................................................................319 Adding contacts..................................................................................320 Collaborating with Outlook Web Access...................................................322 Inviting attendees to a meeting ........................................................322 Respond to a meeting request..........................................................324 Using Public Folders ....................................................................................326 Viewing public folders .......................................................................326 Adding items to a public folder ........................................................327 Exploring Your Options ...............................................................................327 Out of Office ........................................................................................328 Ruling the school................................................................................328 Creating a signature ...........................................................................330 Part VI: The Part of Tens ............................................333 Chapter 18: Top Ten Accessories for Outlook . . . . . . . . . . . . . . . . . . . .335 Smartphones.................................................................................................335 Migo ...............................................................................................................336 Microsoft Office ............................................................................................336 A Business-Card Scanner ............................................................................336 A Large, Removable Disk Drive ..................................................................337 Nelson E-mail Organizer ..............................................................................337 Address Grabber ..........................................................................................337 Microsoft Exchange .....................................................................................337 MindManager................................................................................................338 Dymo LabelWriter ........................................................................................338 Chapter 19: Ten (Or So) Things You Can’t Do with Outlook . . . . . . . .339 The Top Ten (or so) List..............................................................................339 Change the Inbox color .....................................................................340 ｉｎｓｅｒｔ a phone number into your calendar.....................................340 Drag and ｄｒｏｐ multiple items ...........................................................340 Perform two-sided printing...............................................................340 Search and replace area codes .........................................................340 Turn off AutoPreview globally ..........................................................341 Embed pictures in notes....................................................................341 Automatically record all contact stuff in the Journal ....................341 Calculate expenses with Journal phone call entries......................341 Create a Distribution List from a single e-mail ...............................342 Back up Outlook data ........................................................................342 Ten More Things Outlook Can’t Do for You..............................................342 Chapter 20: Ten Things You Can Do After You’re Comfy . . . . . . . . . . .343 Customizing the Quick Access Toolbar ....................................................344 Embellishing E-Mail with Word Art ............................................................344 Wising Up Your Messages with Smart Art.................................................345 Adding Charts for Impact............................................................................345 Opening Multiple Calendars .......................................................................346 Superimposing Calendars ...........................................................................346 Viewing Unusual Numbers of Days ............................................................346 ｓｅｌｅｃｔing Dates as a Group..........................................................................346 Turning on Additional Toolbars.................................................................347 Opening a Web Page from Outlook ............................................................347 Index........................................................................349

阿懒发表于 2009-3-27 20:53:54

详细目录 Table of Contents Introduction..................................................................1 About This Book...............................................................................................2 Foolish Assumptions .......................................................................................3 How This Book Is Organized...........................................................................3 Part I: Getting the Competitive Edge with Outlook............................3 Part II: Taming the E-Mail Beast............................................................4 Part III: Managing Contacts, Dates, Tasks, and More.........................4 Part IV: Beyond the Basics: Tips and Tricks You Won’t Want to Miss .....................................................................5 Part V: Outlook at the Office .................................................................5 Part VI: The Part of Tens .......................................................................5 Conventions Used in This Book .....................................................................6 Dialog boxes............................................................................................6 Tabs and Ribbons...................................................................................7 Links.........................................................................................................7 Keyboard shortcuts ...............................................................................7 Icons Used in This Book..................................................................................8 Where to Go from Here....................................................................................9 Part I: Getting the Competitive Edge with Outlook ...........9 Chapter 1: Fundamental Features: How Did You Ever Do without Outlook? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11 Easy Ways to Do Anything in Outlook .........................................................11 Reading E-Mail ................................................................................................12 Answering E-Mail............................................................................................14 Creating New E-Mail Messages .....................................................................14 Sending a File..................................................................................................15 Entering an Appointment..............................................................................16 Checking Your Calendar................................................................................17 Adding a Contact............................................................................................17 Entering a Task ...............................................................................................18 Taking Notes ...................................................................................................19 Chapter 2: Inside Outlook: Mixing, Matching, and Managing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 Outlook and Other Programs .......................................................................22 About Personal Information Management..................................................22 There’s No Place Like Home: Outlook’s Main Screen ................................23 Looking at modules..............................................................................23 Finding your way with the Navigation Pane .....................................25 The Information Viewer: Outlook’s hotspot .....................................26 The To-Do Bar .......................................................................................28 Navigating the Folder List ...................................................................29 Clicking Once: Toolbars ................................................................................30 Viewing ToolTips ..................................................................................30 Using the New tool ...............................................................................32 Finding Things in a Flash with Instant Search............................................33 Getting Help in Outlook.................................................................................35 Chapter 3: On the Fast Track: Drag ’til You ｄｒｏｐ . . . . . . . . . . . . . . . . . .37 Drag..................................................................................................................37 Creating E-Mail Messages..............................................................................38 From a name in your Address Book...................................................38 From an appointment ..........................................................................40 Creating Appointments from E-mail ............................................................41 Creating Contact Records from E-Mail ........................................................42 Drag-and-ｄｒｏｐ Dead: Deleting Stuff .............................................................44 Performing Right-Button Magic....................................................................44 Part II: Taming the E-Mail Beast ..................................45 Chapter 4: The Essential Secrets of E-Mail . . . . . . . . . . . . . . . . . . . . . .47 Front Ends and Back Ends ............................................................................47 Creating Messages .........................................................................................48 The quick-and-dirty way......................................................................48 The slow, complete way ......................................................................48 Setting priorities...................................................................................51 Setting sensitivity .................................................................................52 Setting other message options ...........................................................54 Adding an Internet link to an e-mail message...................................54 Reading and Replying to E-Mail Messages..................................................55 Previewing message text .....................................................................56 Sending a reply .....................................................................................57 Using a Web link from your e-mail......................................................59 Don’t get caught by phishing..............................................................60 That’s Not My Department: Forwarding E-Mail..........................................60 Blind Copying for Privacy .............................................................................62 Deleting Messages..........................................................................................63 Saving Interrupted Messages........................................................................64 Saving a Message as a File.............................................................................65 Chapter 5: E-Mail Tools You Can’t Do Without . . . . . . . . . . . . . . . . . . . .67 Nagging by Flagging .......................................................................................68 One-click flagging .................................................................................68 Setting flags for different days............................................................69 Changing the default flag date ............................................................70 Adding a flag with a customized reminder .......................................71 Changing the date on a flag.................................................................72 Saving Copies of Your Messages ..................................................................74 Automatically Adding Your Name to a Reply .............................................75 Setting Your Options......................................................................................77 Sending Attachments.....................................................................................79 Creating Signatures for Your Messages.......................................................81 Chapter 6: Conquering Your Mountain of Messages . . . . . . . . . . . . . .83 Organizing Folders .........................................................................................84 Creating a new mail folder...................................................................84 Moving messages to another folder...................................................86 Organizing Your E-Mail with Search Folders...............................................86 Using a Search Folder ..........................................................................87 Setting up a new Search Folder ..........................................................87 Deleting a Search Folder......................................................................88 Using (Electronic) Stationery .......................................................................88 Using the Reading Pane.................................................................................91 Playing by the Rules ......................................................................................93 Creating a rule the quick-and-dirty way ............................................93 Creating a rule the regular way ..........................................................93 Running a rule.......................................................................................97 Filtering Junk E-Mail.......................................................................................97 Fine-tuning the filter’s sensitivity .......................................................97 Filtering your e-mail with sender and recipient lists .......................99 Filtering domains................................................................................100 Archiving for Posterity ................................................................................101 Setting up AutoArchive......................................................................102 Activating the archive process manually........................................103 Finding and viewing archived items ................................................104 Closing the Archive file......................................................................105 Arranging Your Messages............................................................................105

阿懒发表于 2009-3-27 20:54:09

Part III: Managing Contacts, Dates, Tasks, and More ...109 Chapter 7: Your Little Black Book: Creating Contact Lists . . . . . . . . .111 Storing Names, Numbers, and Other Stuff................................................112 The quick-and-dirty way to enter contacts.....................................112 The slow, complete way to enter contacts .....................................112 Viewing Contacts..........................................................................................120 Sorting a view......................................................................................123 Rearranging views ..............................................................................124 Using grouped views..........................................................................126 Flagging Your Friends ..................................................................................128 Adding a flag to a contact..................................................................129 Using Contact Information..........................................................................129 Finding contacts in the Contacts module .......................................129 Searching for details about contacts ...............................................133 Finding a contact from any Outlook module ..................................134 Using the Activities page ...................................................................135 Sending a business card ....................................................................136 Distribution Lists..........................................................................................138 Creating a Distribution List ...............................................................138 Editing a Distribution List .................................................................138 Using a Distribution List....................................................................138 Adding pictures to contacts..............................................................138 Chapter 8: The Calendar: How to Unleash Its Power . . . . . . . . . . . . .139 The Date Navigator: Really Getting Around..............................................140 Meetings Galore: Scheduling Appointments.............................................143 The quick-and-dirty way to enter an appointment ........................143 The complete way to enter an appointment...................................143 Not this time: Changing dates...........................................................146 Not ever: Breaking dates ...................................................................151 We’ve got to keep seeing each other: Recurring dates..................152 Getting a Good View of Your Calendar ......................................................156 Printing Your Appointments.......................................................................160 Adding Holidays to Your Outlook Calendar..............................................160 Chapter 9: Task Mastery: Discovering All the Bells and Whistles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161 The To-Do Bar...............................................................................................162 Adding a new item to the To-Do Bar ................................................163 Customizing or minimizing the To-Do Bar ......................................164 Customizing the To-Do Bar ...............................................................165 Closing the To-Do Bar ........................................................................165 Entering New Tasks in the Tasks Module..................................................165 Adding an Internet link to a task ......................................................168 Editing Your Tasks........................................................................................168 The quick-and-dirty way to change a task ......................................169 The regular way to change a task.....................................................170 Copying a task.....................................................................................174 Deleting a task.....................................................................................175 Managing Recurring Tasks..........................................................................175 Creating a regenerating task .............................................................177 Skipping a recurring task once .........................................................178 Marking Tasks Complete .............................................................................179 Marking several tasks complete.......................................................180 Picking a color for completed or overdue tasks ............................181 Viewing Your Tasks ......................................................................................183 Tasks in the Calendar ..................................................................................184 Chapter 10: For the Record: Outlook Notes and Journal Entries . . .187 Writing a Note...............................................................................................188 Finding a Note...............................................................................................190 Reading a Note..............................................................................................191 Deleting a Note .............................................................................................192 Changing a Note’s Size.................................................................................193 Color-Coding Notes......................................................................................194 Viewing Your Notes......................................................................................196 Icons view............................................................................................196 Notes List view ...................................................................................197 Last Seven Days view.........................................................................198 By Category view................................................................................199 The Reading Pane.........................................................................................200 Printing Your Notes......................................................................................200 Printing a list of your notes...............................................................201 Printing the contents of a note .........................................................202 Changing Your Default Options for New Notes ........................................203 Changing size and color ....................................................................204 Turning the date and time display on or off ...................................205 Forwarding a Note........................................................................................206 Keeping a Journal for Tidy Recordkeeping...............................................208 Don’t Just Do Something — Stand There! .................................................208 Recording an Outlook item in the Journal manually .....................210 Viewing Journal Entries for a Contact .......................................................210 Finding a Journal Entry ...............................................................................212 Printing Your Journal...................................................................................213 Viewing the Journal .....................................................................................215 The Entry List .....................................................................................215 By Type................................................................................................216 By Contact...........................................................................................216 By Category.........................................................................................216 Last Seven Days..................................................................................216 Phone Calls..........................................................................................216 It’s All in the Journal ....................................................................................216

阿懒发表于 2009-3-27 20:54:21

rosemary007 发表于 2009-8-12 20:45:18

收藏下。。。

biegu 发表于 2009-8-13 08:19:20

Thanks for your kindness.

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Outlook 2007 For Dummies.pdf