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13 Create a “quiet time” for planning. Let everyone know your closed door means “do not disturb” unless there is an emergency…or someone in your family calls. 为作计划专门留一个“安静时间”。让每一个人都知道这个时候不用去打扰你除非有什么紧急的情况－或者有你家里人的电话。 14 Throw things away! Yes, even those ticket stubs from the last football game. Ask yourself, “What is the worst thing that could happen if I throw this away?” Most of the time, you can live with your answer, so start filling that wastebasket! 把没用的东西都扔掉！即使是你上次看足球留下了的票。问一下你自己“如果我把这个东西扔了，最糟糕的事情是什么？”在大多数情况下你都知道你都不会有大问题，所以马上开始打算填满你的垃圾桶吧！ 15 Date stamp (ker-chunk) every item that hits your desk. This will help you decide when to file or throw away the paper. 在你桌子上的所有文件都盖上一个日期戳。这对你决定什么时候把这些纸张是归档还是扔掉有帮助。 16 If you get heartburn from throwing paper away, create a drawer or file to store your stuff for 90 days. If you have not used it within 90 days, you can safely throw those “keepers” away. 如果你对扔掉你的那些纸张感觉很头痛，那么你就找一个专门的文件夹来存放这些这些东西并90天。如果你在90天之内没用用到，那你就可以把他们扔掉了。 17 Still not comfortable — even after the 90 days? Then find the “office pack rat” and become their new best friend. Someone around the office has a copy of every memo and report from the past 10 years. Love that person — but throw your trash away. 如果在90天处理仍然感觉不舒服？那么就去找一个办公室的搜集专家并且成为他们的好朋友。办公室里总有些人即使一张备忘录和报告也会保存10年。喜欢这些人吧－但是要把你的垃圾处理掉。 18 Trust me on this, too! Most of all filed materials over a year old are never needed again. Archive the files and get them out of your way. If possible handle the paper only once and avoid the “I’ll just put it here for now” habit. 也请你相信我！大部分一年以上的文件也不再被需要再被使用到了。把这些文件归档然后拿开。如果可能的话把这些东西一次性处理掉以避免“我只是把这些东西暂时放在这里”的习惯。 19 The key to paper management — KEEP IT MOVING! (Now, how simple can we get?) Move the paper to your out basket, your file, your “to read” folder or to your trash. Don’t let paper just sit. 对于文件管理的关键在于让它处于运动状态！（现在，我们是多么的简单？）把你的文件移动到文件栏里、你的文档中、你的待阅读文件夹中或者垃圾箱中。但是不要让他们只是躺在那里。 20 Wait! Do these three things before you leave the office: (1) clear your desk, (2) plan tomorrow’s activities and (3) enter your next day’s to-do list in your organizer. Then go home. Planning the next day before you leave reduces stress and allows you to enjoy your time away from the office. 等等！在你离开办公室之前完成三件事情：（1）清洁你的桌面，（2）计划明天的活动和（3）输入你的第二天的待完成事情清单。然后你可以回家了。在离开之前规划好第二天的事情可以减轻你的压力使得你可以在离开办公室后更好的享受你的自由时间。
[此贴子已经被作者于2006-9-8 12:29:46编辑过] | 
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