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50 Tempted to constantly check your e-mails? Don’t do it! Once or twice daily is usually enough. Check your e-mails, respond and get back on task. E-mails can be a habitual distraction. You do not go to the mailbox every 30 minutes, do you? Work e-mail deliveries into your personal schedule and do not let them control your day. 试图一直去检查你的邮箱？不用这样做！一天检查一次到两次就够了。看一下你的邮件，回复一下然后回到你先前的任务上去。电子邮件能让你养成分心的习惯。你不需要每30分钟就去看一下你的邮箱，对不对？把你写邮件的任务放到你个人的计划里面去但是不然让它整天都控制着你。 51 Prioritize your incoming e-mail by sorting the messages by subject or author so you can process related messages together. 把你收到的邮件按照主题或者写信人来按优先次序分类，这样你就可以把相关的邮件一起处理了。 52 Keep an active address book to save e-mail addresses. Re-typing e-mail addresses for people who you frequently send messages to is a waste of your time. 保持一个现行的地址簿来保存电子邮件地址。重复的输入一个你经常联系的人的电子邮件地址是很浪费你的时间的。 53 Check your voicemails twice a day ONLY! Write down the message in your organizer. Return all of the calls before you check your voicemail again. 每天仅检查两次你的语音邮箱！在你的记录簿里面写下听到的信息。在你再次检查语音邮件之前把所有的电话都回掉。 54 On your voicemail recording, clearly state when the person calling may expect a call back. This will take away the caller’s guesswork and will eliminate them calling back two or three more times. 在你的语音邮箱记录中，清楚一下你的状态当有人打进来希望你可以回电的时候。这将减少打电话的人的猜测并且可以让他们少打几个电话。 55 Return phone calls at a specified time during the day. Don’t wait until the end of the day (unless you really don’t want to talk to the person.) It is also best to return calls during your least productive time of the day. You know, that time when you are a little sluggish – return some calls. It takes little creativity to return calls/answer questions. 在一天中的特定时刻来回电话。不要等到一天快要结束的时候才回电话（除非你真的很不愿意和那个人说话）。在一天中你没有什么效率的时候回电话也很好。你知道，这个时候你有点懒惰－回一些电话。通过回一些电话和回答一些问题可以带来一点活力。 56 Stand up when you are on the phone. A USC study discovered that the brain’s information processing speed increases 5-20% while standing. Think you may look a little goofy standing and working? You would be in the company of Thomas Jefferson, Ernest Hemingway, and Winston Churchill, all of whom stood while working. 在你打电话的时候站着。一个USC的研究发现当人站着的时候大脑处理信息的速读要快5-20%。觉得站着工作看起来会有点傻傻的吗？还有Thomas Jefferson，Ernest Hemingway 和Winston Churchill跟你做伴呢，他们都是站着工作的。 57 Keep a record of who calls, how often and why? If several calls could be consolidated into one, negotiate with the caller to limit the number of calls. 为所有的电话保持一份记录，多久？为什么？如果几个电话有可能变成一个的话，就和打电话的人谈一下来限制电话数量。 58 When leaving your number on voice mail for someone to return your call, state your number slowly and say it twice. It is irritating to listen to a message and then have to repeat parts of it to retrieve the number to return the call. 如果你把你的电话号码或者语音邮箱留给别人让他们回电话的话，慢慢的把你的号码说两遍。听一个信息并且要重复一部分才能完全记住的回电号码是很让人不快的。
[此贴子已经被作者于2006-9-14 11:20:46编辑过] | 
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